Open until the 20th of March
Do you have experience in managing (project) budgets, finances and administration? Would you like to work remotely with a small international team of enthusiastic and driven people in the non-profit sector? The Land Portal offers you a great opportunity in a versatile working environment and would like to get in touch with you!
About Us
The Land Portal Foundation is a non-for-profit organization based in the Netherlands dedicated to supporting the efforts of the rural poor to gain equitable access to land by addressing the fragmentation of information resources on land. We believe access to information is crucial to achieve good land governance and to secure land rights for vulnerable people. Our mission is to build an information ecosystem for land governance that supports better informed decision and policy making at national and international levels. Our belief is that within a functioning and inclusive information ecosystem data, both information and the diversity of perspectives become more visible and accessible to a much larger audience. Ultimately, this significantly increases the chances that the information reaches target audiences in a way that contributes to securing people’s land rights.
The Land Portal website brings together content from over 1,000 partner organizations all over the world.
General responsibilities
You will support all administration and budget functions of the Land Portal Foundation, including recording, classifying, examining and analysing data and records of financial transactions. You will also support Monitoring and Evaluation activities for the Foundation.
Specific responsibilities
Budget:
-
Preparing both the yearly and multiyear forecasted budget for the Land Portal Annual Work-Plans, in collaboration with the Land Portal Team Leader and Finance Officer and submitting to the Board for approval during annual meetings.
-
Budget administration: keep track of program financing (administering what is being spent and committed to) under the supervision of the Finance Officer.
-
Maintaining the filing systems updated including record keeping of minutes, official documents invoices, payments, receipts, information and data of the Foundation;
-
Producing monthly and quarterly financial statements and regular financial reporting and financial information for the Land Portal Coordinator, the Board of Directors and donor reporting according to different donor requirements.
-
Produce financial forecasts for current and future years or for specific thematic streams or specific projects to support program management, resource mobilisation, planning and helping to prioritise activities.
-
Ensure compliance with applicable standards, rules, regulations and systems of internal control; interpret and evaluate results. Make sure funds are used as allocated.
-
Support the senior Finance Officer with annual audits, providing the necessary assistance.
-
Creating payment batches, making payments and filing the necessary documentation.
-
Contribute to the development of new project proposals by creating a new estimated project budget.
Administration:
-
Produce and administer timesheets of staff, keep track of gaps and make create monthly analytics
-
Administer all human resources processes and contracts including staff payroll and external contractors: support in processing wage payments and keep track of consultants fees, as well as annual and sick leaves.Support Event planning (include official meetings and events), including establishing and confirming mutually-convenient timing and locale; circulating relevant materials and objectives to participants with sufficient time in advance for preparation and feedback; preparing for meetings with required materials, print-outs, and food/refreshment for events; attending meetings as needed for documentation and minute taking; and any follow-up communications.
-
Logistical support such as assistance with procurement (e.g. good and services).
-
Support in organising travels and meetings (Board meetings, staff meetings and external partner meetings (invite participants; arrange for travels and related logistics (visa etc.); Issuing Travel Authorization and travel Expense Reports; assist in the organisation of outside events and meetings, with arrangements of logistics such as meeting location, hotel bookings; coordinate with internal technical support for audio-video facilities and with interpretation services when required; Raising Purchase requisition (hotels, room renting, etc.) purchase order, Petty cash Vouchers for goods and services and follow up with payments upon receipt of invoice.
Monitoring Evaluation and Learning:
-
Collect quantitative data from google analytics, drupal, mailchimp etc as well as qualitative data from surveys and evaluations in collaboration with team members and fill in the LogFrame and activity tracker to keep it constantly updated and in line with the Land Portal Theory of Change.
-
Support activity reporting including preparing monthly and quarterly reports against LogFrame milestones and indicators for donors and board.
Qualifications and skills
-
Has expertise in working in the non-profit sector. Familiarity with development cooperation and land sector in particular will be considered an asset.
-
Has superior attention to detail and strong writing / reporting skills.
-
Has a minimum of Bachelor's degree in business administration or equivalent qualification or comparable professional experience; Postgraduate studies will be considered an asset.
-
Has proficient knowledge of standard computer software (MS Word®, Excel®, PowerPoint and Outlook®). Knowledge of other project management tools and accountability software will be considered an asset.
-
Be fluent in spoken and written English with good reporting, interpersonal and communication skills. Knowledge of French and/or Spanish will be considered an asset. Work experience in an international environment will be considered an asset.
-
Have at least 3 year experience in a similar position and familiarity with grants and contracts procedures, reporting procedures, budgeting, contract setup, subcontracts, staffing, monitoring allowed costs;
-
Be detail oriented with superior attention to accuracy
-
Understanding of accounting processes, procedure and internal controls
-
Ability to adapt quickly and learn new tasks independently
-
Excellent organisational skills
-
Ability to manage competing priorities
-
Be a team player, able to work independently within a defined framework; Able and willing to work with a remote and distributed team
-
Proactively approach the daily challenges which arise.
-
Have a strong work ethics, self motivation and organisational capacity as well as the ability to work remotely without much supervision
Reporting
The Land Portal Finance & Grant Monitoring Officer will be working in close liaison and under the direct supervision of the Land Portal Team Leader.
Position
This position will be staffed on a consultancy basis for at least three days per week with the possibility of extension to full time and an employment contract in future.
Interested?
Interested candidates are expected to submit:
- Cover letter (one-page);
- CV;
- Two references for similar work who can be contacted. University references are also accepted.
by closing of business day (European Summer Time) April 10th to the following email address jobs@landportal.info with the subject line Job Application: Finance & Grant Monitoring Officer .
For questions or clarifications regarding this position, please contact hello@landportal.info